Job Description

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

The Division of Hematology/Oncology the Department of Internal Medicine is seeking a highly competent, motivated and organized individual to serve as a full-time GME Program Administrator Associate. This position will report directly to the Senior GME Administrator. Candidates for this position are expected to exhibit strong organizational skills and demonstrated ability to collaborate effectively within a complex organization.  The Hematology/Oncology Fellowship is a three-year program, recruiting 7 trainees per year for a total of 21 trainees. Hematology/Oncology offers competitive salary, commensurate with experience, and boasts a culture of acceptance, openness, flexibility, and teamwork. Must possess the ability to prioritize tasks, meet deadlines with a strong attention to details.

Activities include, but are not limited to:

• Provide back up support to the GME Administrator
• Provide administrative support to 1 Program Director and 2 Assistant Program Directors which consists of calendaring, meeting scheduling, coordinating GME activities, processing reimbursements and event planning related to program needs for the Program Director
• Liaison between Program Director and residents/fellows and program senior administrator
• Coordination of two weekly conferences to include CME support (creation and communication of meeting details), set up of A/V equipment, ordering food 
• Approves and tracks time off for vacations, sick days, conference time
• Assist the Administrator with scheduling, attending and taking minutes for the ACGME required Program Evaluation Committee and (PEC) and Clinical Competency Committee (CCC)
• Support the educational needs of the program by being the main contact for scheduling learners including resident and medical student scheduling and fellowship specialty clinics schedules. Support residents/fellows with travel needs and reimbursements for business related expenses
• Assists with biweekly and quarterly trainee evaluations completed in MedHub (UMs residency management system)
• Other duties as assigned

• Associates degree or equivalent experience 1-2 years of administrative assistant experience
• Demonstrated strong organizational, attention to detail skill set

• Knowledge of University policies and procedures
• Knowledge of CloudCME
• Knowledge of MedHub

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an equal opportunity/affirmative action employer.

About University of Michigan - Ann Arbor

A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.

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